Tips For Moving Small Office Or Business

Relocation is often the result of a company’s expansion or the end of its current lease. An expanding business isn’t a bad thing. However, once a business begins to grow, more office space is often needed. Whether you’re moving from a home office to a new workspace or relocating from one commercial building to another, choosing an office space for your business isn’t easy. Once you have chosen your new location, the move itself is the next bridge you’ll have to cross. Businesses make money when the company is up and running; therefore, since your whole business, or parts of it at various times, will be non-operational during the move, you want to make sure the process is as efficient as possible. Here are five tips to help you relocate your small business office efficiently and quickly:

Create a timeline for when packing and the move will take place

Now that you know where you are moving, coordinating a move can be a challenge with all the equipment and furniture contained within an office. Evaluate the current situation of your company’s office to see how you want the new office to be laid out and how you plan to make it happen within your designated budget. 4-6 months before the move, you’ll need to make sure employees are well aware of when changes will be occurring. Schedule time for updating the Internet and phone services and obtaining the necessary permits, licenses and insurance policies. The larger the office you have, the more time you will need to plan.

Allocate resources accordingly

From budgeting for movers and equipment transportation to making time for your employees, make sure you are putting your resources in the right places. Don’t be afraid to ask an employee or two for assistance.

Hire movers and cleaners 1 to 3 months before the move

Planning ahead is important as the transition from one office space to another should go off without a hitch. If you are planning to hire movers or a cleaning service to help with the process, now is the time to do it. Make sure you research the companies and go with a business that can provide recommendations.

Update your vendors 1 to 3 months before you move

You don’t want to be missing any important necessities when you arrive at your new office, so let your vendors know well in advance so they can make the adjustments to your shipping and billing address. If you’ll need new furniture or a sign, order it now so that it has plenty of time to arrive and be arranged before your business makes the move.

Update your website, letterhead and business cards 1-2 weeks before moving

During the final week, it is imperative that everything be in place so that once employees enter the new office, they don’t have to spend too much time adjusting and can get back to business. Make sure the post office and clients are aware that a move is taking place and when. Finish or reschedule any last minute tasks including vendor deliveries, client meetings, or interviews.

If you’ve planned well, the day of the move should be a snap. While relocating an office may seem daunting, making a checklist of what needs to be done can expedite the process.

THE DOS AND DON’TS OF MAINTAINING A FLEET OF VEHICLES

If your business involves a fleet of cars or trucks, there are some special considerations you need to make in operating and maintaining those vehicles. Make sure that your fleet is helping – and not hurting – your business by adhering to the following dos and don’ts.

DO make sure that every vehicle is registered according to your state’s requirements. A lapsed registration or incorrect plates can lead to major fines for your company.

DON’T put employees on the road without making sure that they are qualified drivers. You’ll want to verify the driving record of anyone you hire, and you should always stress how important safe motor vehicle operation is when it comes to your fleet of cars or trucks.

DO keep your cars and trucks clean. Consider hiring a professional auto detailing company to maintain your fleet. Remember, every time a potential customer sees you on the road, you’re making an impression. Make sure it’s a good one by keeping your fleet clean and well-maintained.

DON’T let your vehicles fall into disrepair. Even though it can be expensive to maintain a fleet of cars or trucks, you need to make sure that yours are in good condition. Stinky exhaust, chipped and unprotected paint, and big dents will not inspire others to do business with you!

DO turn your fleet into a mobile advertisement for your company.Get your cars or trucks wrapped or otherwise labeled with your logo and some information about your products and services. When you spend a lot of time on the road, you have a great opportunity to be “found” by new customers. Make sure they know what you have to offer.

DON’T be afraid to be unique. Consider adding unusual vehicles to your fleet to keep things interesting and grab some extra attention from other motorists. Incorporating a classic car or truck into your fleet, adding some flair to your existing trucks, or even decorating your vehicles for seasonal holidays can be a fun way to maximize their potential as representatives of your business.

That’s right, whenever you get on the road with your cars or trucks, they represent your company in a big way. Make the most of this opportunity by using fleet services to keep clean, adhering to local rules of the road, and having some fun with your vehicles, too!